HR Associate Urgently Required, Kuwait Alghanim Job Vacancies, iiQ8 Jobs

HR Associate – Recruitment & Onboarding (Bulk Recruitment experience required)

Location: KW

Company: Alghanim Industries

JOB SUMMARY:

The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview and hire candidates in Retail & Distribution divisions.

JOB RESPONSIBILITIES:

RECRUITMENT:

Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
Time bound sourcing, screening and selection of candidates for authorised recruitment requirements
Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day
Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events
Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress

ON-BOARDING & ADMINISTRATION:
Local Recruitment Admin procedure & On-boarding Task:

Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy
Cross check w/ ES the visa transferability of selected candidate
Create offer approval on Talent Hub & prepare employment contracts
Hand over the employment docs to the recruitment assistant for residency transfer papers request
Liaise with the recruitment assistant / ES on the transfer papers
Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
Hand over the full documents pack to the recruitment assistant for ES / payroll submission
Initiate on-boarding for selected candidates on Talent Hub

Overseas Recruitment Admin procedure & On-boarding Task:

Create offer approval on Talent Hub & prepare employment contracts
Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical, etc
Liaise with the recruitment assistant to request their work visa (NOC)
Follow up with ES / recruitment assistant on NOC issuance & attestations if needed
Courier the NOC to the offered candidate or agency
Arrange with the offered candidate or agency the travel arrangement of candidates
Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
Initiate on-boarding for selected candidates on Talent Hub

CANDIDATE SKILLS & QUALIFICATIONS:

Must have a university degree in HR or a relevant field
4-6 years of recruitment experience
Excellent Microsoft application computer skills
Mass / Bulk hiring experience is a must
Good track record of delivering to deadlines is essential
Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools
Have a passion in recruiting
Self-motivated and hardworking
Ability to work under pressure and prioritize carefully
Sense of urgency to understand and deliver to the needs of the business.

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